Executive Assistant – 12‑month FTC

About the role

We are looking for a proactive and highly organised Executive Assistant to support the Partners of a leading executive search firm in Central London. The role is a 12‑month fixed‑term contract, hybrid working, offering the chance to work in a fast‑paced, client‑facing environment.

Key responsibilities

• Manage complex Partner diaries, inboxes and coordinate meetings.
• Arrange high volumes of client meetings, candidate interviews and search activities.
• Build and maintain strong relationships with clients, candidates and internal teams.
• Support end‑to‑end executive search processes and keep CRM records up to date.
• Assist with marketing campaigns, events and business development initiatives.
• Prepare and proofread presentations, documents and meeting materials.
• Coordinate virtual and in‑person events, handling venues, guest lists and logistics.
• Liaise with internal departments such as Accounts and Operations.

Required profile

• Proven experience as an Executive Assistant or Search Coordinator in executive search, professional services or a fast‑paced corporate setting.
• Comfortable supporting C‑suite and Board‑level stakeholders.
• Highly organised with strong diary‑management and prioritisation abilities.
• Proactive self‑starter with excellent communication and relationship‑building skills.
• Professional, adaptable and calm under pressure with strong attention to detail.

Required skills

• Microsoft Office suite
• Zoom
• Microsoft Teams
• FileFinder (CRM system)

What we offer

• £65,000 per annum salary.
• Hybrid working pattern.
• 12‑month fixed‑term contract (maternity cover).
• Opportunity to work within a B Corp certified, high‑performing team.