Executive Assistant – 30 hours per week

About the role

We are looking for a highly organised Executive Assistant to support the CEO of an international social‑welfare charity during a four‑month maternity cover. The role is part‑time (30 hours per week) and combines office‑based and remote work.

Key responsibilities

• Manage the CEO’s complex inbox and calendar, prioritising requests and ensuring timely follow‑up.
• Arrange domestic and international travel, preparing detailed itineraries and meeting logistics.
• Record, format and distribute minutes to internal stakeholders promptly.
• Process credit‑card reconciliations, expense claims and reimbursement records accurately.
• Maintain organised records across shared drives, trackers, Salesforce and other CEO Office systems.
• Support executive meetings, donor engagements and events while handling confidential information.

Required profile

• 1–2 years of experience supporting a senior executive or leadership team.
• Proven ability to manage complex scheduling, inboxes and travel with minimal supervision.
• Excellent written and verbal English, with polished correspondence skills.
• Strong administrative, record‑keeping and financial reconciliation abilities.
• Ability to anticipate needs, exercise sound judgement and meet tight deadlines.

Required skills

• Google Workspace
• Microsoft Office
• Salesforce (or another CRM) – advantageous

What we offer

• Hybrid working – 1–2 days per week in our London office.
• 30 hours per week, fixed‑term contract covering a four‑month maternity leave.
• Competitive salary between £30,000 and £33,000 per year.
• Opportunity to work for a charity focused on breaking cycles of poverty.