Executive Assistant (CEO Office)

About the role

CDP Global, the organisation behind the independent environmental disclosure system, is hiring an Executive Assistant for its CEO's office in London, working hybrid. The role goes beyond diary management: it requires someone who understands the priorities behind the schedule and aligns the CEO's time with what matters most, acting as the nerve centre of the CEO's office.

Key responsibilities

• Build a trusted partnership with the CEO, anticipating her needs and working style
• Own and optimise the CEO's diary across multiple time zones, prioritising high-value activity and resolving conflicts
• Manage and prioritise the CEO's inbox, escalating urgent or sensitive matters
• Prepare agendas and briefing materials, record decisions and track commitments to completion
• Develop presentations, correspondence and executive communications
• Lead end-to-end executive travel and logistics, including flights, accommodation, visas and itineraries, and arrange regional meetings
• Represent the CEO with C-suite leaders, Board members, customers and other senior stakeholders
• Coordinate Leadership Team and Board offsites, strategy sessions and executive events
• Manage CEO Office expenses, invoices and financial administration
• Use discretion and confidentiality to decide what requires the CEO's attention

Required profile

• Significant experience supporting a CEO, Founder or C-suite executive, ideally in a high-growth international organisation
• Proven experience managing complex international travel, multiple time zones and last-minute changes
• Experience taking minutes of senior meetings and managing executive expenses and invoices
• Ability to stay calm under pressure, adapt to changing priorities and respond to occasional out-of-hours contact

Required skills

• Exceptional diary management and organisational skills
• Strong Microsoft Office 365 and digital skills
• Confident, professional communication with C-suite executives and Board members

What we offer

• Salary of £67,036 - £80,443 per year
• 30 days' holiday plus bank holidays
• Non-contributory pension, Employee Assistance Programme and life assurance
• Training and development, flexible working opportunities and other benefits