Executive Assistant - EMEA Client Group

About the role

abglobal is looking for an experienced Executive Assistant to provide high-quality executive support to four senior Distribution executives within the EMEA Client Group, together with ad hoc administrative support to the wider teams. Reporting to the Chief Operating Officer EMEA, the role involves helping busy executives manage competing priorities in a fast-paced, international business. The three EAs supporting the EMEA Client Group work collaboratively, covering for one another and keeping a consistent approach across the group.

Key responsibilities

• Provide dedicated support to four senior executives, understanding their priorities and ways of working
• Manage complex, changing diaries and coordinate meetings
• Handle end-to-end international travel, including itineraries, accommodation, transport and visas
• Coordinate client meetings, events, restaurants, meeting rooms, catering and other logistics
• Manage expenses and related administration accurately and efficiently
• Support wider teams with ad hoc tasks such as meetings, travel, events and visitors
• Work with internal support teams on senior visitors and office requirements
• Collaborate with the other two EAs, sharing information and providing mutual cover
• Anticipate needs, resolve issues and handle sensitive matters with discretion

Required profile

• Experience supporting multiple senior stakeholders in a complex, fast-paced, ideally international environment
• Proactive, solutions-focused approach with the confidence to anticipate needs
• Strong interpersonal and communication skills, able to build trusted relationships at all levels
• Collaborative, willing to share responsibilities and support colleagues
• Resilient and adaptable under competing demands
• High degree of professionalism and discretion

Required skills

• Excellent organisation, diary management and prioritisation
• Experience coordinating complex international travel
• Attention to detail and client-service orientation