Project Coordinator - London

About the role

1st Step Solutions is supporting a leading UK mechanical engineering company in its London team, looking for a Project Coordinator. The main purpose is to support the project managers and their projects by keeping project documentation, purchasing and administrative processes running smoothly, and to give ad-hoc administrative support to the Office Manager and wider office team. The role suits someone with strong organisational skills and good commercial awareness, ideally gained in a construction, engineering or project-based environment.

Key responsibilities

• Contract administration: maintain accurate project files and documentation, assist with commissioning certificates and project completion documentation, and help compile and organise Operation & Maintenance (O&M) manuals.
• Maintain project trackers, logs and internal records, and carry out project close-out checks including completion paperwork and customer feedback.
• Procurement and commercial support: raise purchase orders for materials and subcontract labour, record and track project costs, check supplier invoices, input quotations and project information into company systems, and maintain equipment and project records.
• Act as a point of contact for general enquiries about London projects, liaise with clients, suppliers and subcontractors, arrange meetings and manage diaries, and help coordinate project documentation.

Required profile

• Previous experience in an administrative or office support role.
• Strong organisational and time management skills, and ability to manage multiple tasks and priorities.
• Good written and verbal communication.
• Desirable: experience in construction, engineering or a project-based environment, and understanding of purchase orders, invoicing and project documentation.

Required skills

• Microsoft Office (Word, Excel and Outlook)
• Purchase order and invoicing handling

What we offer

• Permanent position with competitive salary and benefits.
• Private healthcare insurance and net pension.
• Company car and travel allowance.
• 25 days annual leave plus bank holidays.
• Career progression opportunities and work on a varied portfolio of mechanical and HVAC projects.