Executive Assistant to Managing Director – Policy Strategy & Delivery

About the role

The Executive Assistant will support the Managing Director of Policy Strategy and Delivery, providing high‑quality secretarial and administrative assistance. The role also contributes to group‑level meetings and events across the Policy and Partnerships division.

Key responsibilities

• Manage the Managing Director’s diary, coordinate meetings and handle email correspondence, including screening and prioritising messages.
• Draft, proof‑read and finalise letters, briefing notes, reports and PowerPoint presentations for senior review.
• Arrange travel in line with EBRD policy, process visas, accommodation, currency orders and itineraries.
• Monitor and verify travel expense reports and other cost‑centre expenditures.
• Maintain electronic and hard‑copy filing systems to ensure rapid document retrieval.
• Liaise with committee secretariats to schedule PSD items for Bank committees and Board meetings.
• Support visitors to headquarters, providing office space, printing and other logistical assistance.
• Undertake ad‑hoc tasks such as budget officer duties, purchase orders and departmental accruals as required.

Required profile

• Excellent organisational and communication skills with the ability to handle confidential information.
• Strong attention to detail and ability to meet tight deadlines.
• Proactive attitude and capacity to work autonomously within a fast‑paced environment.

Required skills

• Proficiency in PowerPoint for creating professional presentations.