General Affairs Admin Assistant

About the role

The General Affairs Admin Assistant provides comprehensive administrative support across the office, the General Affairs team and senior leadership. Working from the London regional headquarters, you will manage front‑of‑house duties, coordinate international travel and act as a reliable backup for the Board of Directors.

Key responsibilities

• Greet visitors, manage the switchboard, screen calls and maintain a professional reception area.
• Set up meeting rooms, arrange refreshments and keep the meeting‑room schedule up to date.
• Process lunch orders, record invoices and ensure timely payment.
• Organise town‑hall meetings, corporate events and CSR activities in line with company policy.
• Arrange travel for London and Netherlands staff, process travel invoices and support visa applications.
• Book hotel accommodation for internal and external visitors.
• Handle post and courier deliveries, distributing mail to the appropriate departments.
• Provide backup support to the Board PA, including travel bookings and expense management.

Required profile

• Strong organisational skills with the ability to multitask in a fast‑paced environment.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in record‑keeping and invoice processing.
• Proactive attitude and willingness to take ownership of tasks.
• First‑aid and fire‑warden certification is desirable.

Required skills

• Experience using the Concur travel and expense management system.