Junior Executive Assistant

About the role

UBS is seeking a meticulous Junior Executive Assistant to support senior leaders within the Investment Bank COO team in London. The role demands proactive coordination, strong organisational skills, and the ability to anticipate the needs of a fast‑moving environment.

Key responsibilities

• Manage complex diaries, schedule meetings across time zones, and act as gatekeeper for senior executives.
• Arrange internal and external meetings, including conference calls and video conferences.
• Build and maintain relationships with internal and external clients and their offices.
• Prepare meeting materials, agendas, reports, and presentations.
• Coordinate travel, visas and ensure compliance with UBS Travel Policy.
• Process expense claims and reimbursements via Concur.
• Liaise with various management offices and key departments across the bank.
• Provide first‑line IT support and keep team distribution lists up to date.
• Handle ad‑hoc administrative tasks as required.

Required profile

• Professional, autonomous yet collaborative work style.
• Ability to adapt to changing priorities and high‑pressure situations.
• Exceptional attention to detail and strong organisational abilities.
• Excellent written and verbal communication skills.
• Reliable, trustworthy and proactive with a “can‑do” attitude.

Required skills

• Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
• Experience using Concur for expense processing.

What we offer

• Opportunity to work within a global leading bank.
• Supportive team environment and professional development.
• Flexible working options where possible.