Office Manager / PA

About the role

This position provides essential support to the Senior Management Team in Gibraltar while overseeing day‑to‑day office operations. The role demands proactive organisation, multitasking, and the ability to coordinate a wide range of administrative activities across multiple time zones.

Key responsibilities

• First‑line support for senior managers, including diary management, meeting scheduling and venue booking.
• Coordinate travel and logistics in partnership with the in‑house Business Travel team.
• Provide logistical support for office‑based committees, meetings and cross‑regional PA coverage.
• Manage general office duties, event coordination, and social activities locally and internationally.
• Ensure compliance with local Health & Safety policies and maintain filing systems, confidential records and documentation.

Required profile

• Proven experience in a similar Office Manager or Team Assistant role.
• Strong organisational abilities with a proactive, ‘can‑do’ attitude.
• Excellent interpersonal and communication skills, capable of building relationships at all seniority levels.
• High attention to detail, discretion and the ability to handle confidential information.
• Fluent English; Spanish is a plus.

Required skills

• Microsoft Office suite