Part‑Time Administrative Assistant (Flexible Hours)

About the role

A&F Grant Ltd is seeking a part‑time Administrative Assistant to support daily operations at its Ballindalloch office. The role offers flexible working hours up to 25 hours per week and provides on‑the‑job training across all core administrative functions.

Key responsibilities

• Answer and direct telephone calls, take detailed messages, and act as the first point of contact.
• Perform data entry, scanning, photocopying, filing, and typing tasks as required.
• Handle internal and external post, emails, and provide reception cover, ensuring visitors sign in.
• Maintain accurate filing systems and support record‑keeping for the team.
• Process weight ticket orders in Mandata/AX, verify deliveries, scan PODs, and record tank wash certificates.
• Assist the Maintenance/Compliance Department and collate information for reports.

Required profile

• Excellent written and verbal communication skills.
• High attention to detail and strong organisational abilities.
• Ability to work flexibly and support a small team.
• Reliable commute to the Ballindalloch office.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience using Mandata/AX or similar enterprise systems.

What we offer

• Flexible working schedule (3‑5 days per week).
• Permanent part‑time contract with a competitive rate of £13 per hour.
• Opportunities to develop a broad range of administrative skills through on‑the‑job training.