Personal Assistant to COO (Executive Office)

About the role

We are seeking a highly organised Personal Assistant to support the Chief Operating Officer and the wider Executive team. Based in our Glasgow head office, you will ensure senior leaders operate efficiently while keeping day‑to‑day office operations running smoothly.

Key responsibilities

• Provide proactive PA support to the COO, managing a busy executive diary and resolving scheduling conflicts.
• Coordinate meetings from invitation to logistics, including agendas, papers and room set‑up.
• Arrange UK and international travel, preparing detailed itineraries and travel packs.
• Prepare, format and proofread reports, presentations and executive documentation.
• Act as first point of contact for internal and external stakeholders, handling enquiries professionally.
• Attend meetings, take accurate minutes and monitor actions to completion.
• Support the Executive Office team and wider Executive Committee administration.
• Oversee daily operation of the Glasgow head office, coordinating contractors, maintenance, supplies and hospitality.
• Manage visitor arrangements, parking, health & safety compliance and office expenses.

Required profile

• Experienced Personal Assistant comfortable in a fast‑paced executive environment.
• Highly organised, proactive and able to manage multiple priorities under pressure.
• Excellent communication skills and a professional demeanor.

Required skills

What we offer

• Competitive salary (£30,000‑£32,000 per year) plus excellent benefits.
• Full‑time permanent contract.
• Dynamic, supportive executive office environment.