Reservations & Events Coordinator

About the role

The Reservations & Events Coordinator will be the central point of contact for all meeting‑room and event bookings across a prestigious global financial services client’s London office. You will ensure bookings are processed efficiently, accurately and in line with client procedures while delivering a seamless experience for internal users and external partners.

Key responsibilities

• Manage all meeting‑room, conference and event reservations using the client’s booking systems.
• Act as the primary contact for booking enquiries, confirmations, amendments and cancellations.
• Maximise utilisation of spaces through effective diary management and coordination with internal teams and approved vendors.
• Maintain accurate records, schedules and reporting data.
• Support financial administration, including invoice validation and cost allocation.
• Build strong relationships with clients, colleagues and service partners while ensuring compliance with site policies.

Required profile

• Previous experience in reservations, conference services, meeting‑room bookings or events administration.
• Background in a corporate environment such as financial services, law firm, conference venue or luxury hospitality.
• Excellent organisational, administrative and stakeholder‑management abilities.
• Strong attention to detail, accuracy and a proactive, customer‑focused attitude.

Required skills

• Microsoft Office
• Room booking system

What we offer

• Competitive salary up to £35,838
• Generous holiday allowance
• Pension scheme
• Life assurance
• Enhanced annual leave
• Employee Assistance Programme
• Recommend a Friend bonus scheme
• Retail, travel, and lifestyle discounts
• Industry‑leading training and development opportunities