Administrative Assistant – Faculty Hub

About the role

We are looking for an organised, adaptable and proactive individual to join our busy Faculty Hub team as an Administrative Assistant. This entry‑level position offers a great first step into university administration, supporting students, staff and visitors in a dynamic environment.

Key responsibilities

• Reception support – act as the first point of contact for students, staff and visitors, handling enquiries in person, by phone and by email.
• General office administration – filing, photocopying, data entry, raising purchase requests and organising meetings or events.
• Student and staff support – maintain accurate records, assist with teaching‑related administration and help staff with day‑to‑day tasks.
• Events and activities – provide practical support for offer holder days, open days, inductions and departmental events.
• Web and systems administration – update departmental web pages, online learning platforms and prepare data and reports.

Required profile

• Excellent communication skills and a professional, helpful manner.
• Ability to prioritise tasks and manage competing deadlines.
• Self‑motivated, using initiative to solve problems and work independently.
• Quick learner who can adapt to new systems and procedures.
• Team player who communicates confidently and collaborates effectively.

Required skills

• Proficiency with video meeting software and hybrid meeting setups.
• Basic IT troubleshooting and ability to set up meeting rooms.
• Experience updating content on web pages or learning management systems.

What we offer

• A supportive faculty community that values your contributions.
• Opportunities for professional development and career progression.
• A diverse and inclusive workplace recognised with a Silver Athena SWAN award.