Office Manager – London Office

About the role

d-fine is a fast‑growing European consulting firm seeking a proactive Office Manager for its London office. You will be the first point of contact, ensuring smooth daily operations and supporting both staff and clients in a dynamic, international environment.

Key responsibilities

• Serve as the primary point of contact for the London office, handling reception, guest services, and appointment coordination.
• Manage office supplies, housekeeping, and general secretarial duties.
• Process purchase invoices, prepare sales invoices, and liaise with the accountant.
• Administer contracts, maintain filing systems, and support travel management and hotel agreements.
• Coordinate staff and client events, conferences, and marketing activities.
• Assist with IT processes, ISO certifications, and internal marketing initiatives.
• Support HR functions such as recruiting events, applicant management, onboarding procedures, and policy maintenance.
• Oversee health & safety documentation and compliance.

Required profile

• Broad professional experience with strong attention to detail.
• Fluent written and spoken English; German language skills are a plus.
• Excellent organisational, coordination and communication abilities.
• Customer‑service orientation and the ability to multitask.
• Self‑motivated, capable of working independently and as part of a team.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Varied and challenging tasks within an international, collegial environment.
• Open communication, relaxed team atmosphere and early responsibility.
• Comprehensive internal training and external development programmes.
• 26‑30 days of holiday, company pension scheme, private healthcare, fitness membership allowance, mobile work options and regular company events.