Executive Assistant

About the role

Valarian Technologies is seeking a proactive Executive Assistant to support its leadership team, including the CEO. The role is based at the London headquarters and involves managing day‑to‑day operations, ensuring executives stay focused on strategic priorities, and acting as a trusted partner in a fast‑moving tech environment.

Key responsibilities

• Coordinate and manage executive calendars, schedule internal and external meetings, and triage email correspondence.
• Prepare meeting agendas, compile supporting materials, take notes, and track action items.
• Arrange domestic and international travel, including bookings, accommodations, and detailed itineraries.
• Serve as a liaison between executives and internal teams to ensure smooth information flow.
• Assist with special projects such as research, presentation preparation, and event planning.
• Help develop and improve internal processes, systems, and documentation.
• Handle confidential information with the highest level of discretion.

Required profile

• Minimum 3 years experience as an Executive Assistant or in a comparable role.
• Experience in a startup or technology environment is strongly preferred.
• Exceptional organisational abilities and attention to detail.
• Proven ability to manage multiple priorities in a fast‑paced setting.
• Professionalism and discretion when handling sensitive information.

Required skills