Executive Assistant

About the role

The Executive Assistant will support a senior shareholder within Greenberg Traurig’s London office, handling a broad range of administrative and document‑processing tasks. This newly created position reflects the firm’s rapid growth and requires a proactive, detail‑oriented professional.

Key responsibilities

• Serve as the primary point of contact for internal and external stakeholders on matters relating to the shareholder.
• Manage a high‑volume mailbox: prioritize, draft, and respond to emails, and maintain organized filing.
• Oversee extensive calendar management, coordinating meetings, travel, and deadlines across multiple time zones.
• Arrange client meetings, conference calls, and book venues, taxis, and dining arrangements, including complex travel itineraries.
• Take notes, prepare agendas and minutes for selected meetings.
• Reconcile bank statements, process expense claims, and record time entries promptly.
• Conduct conflict checks on new clients and open new matters.
• Draft, proofread, and revise correspondence and engagement letters.

Required profile

• Willingness to work overtime as business needs dictate.
• Strong organisational abilities and meticulous attention to detail.
• Excellent written communication skills for drafting and proofreading documents.
• Ability to handle confidential information with discretion.

Required skills