Executive Assistant - Legal Team, City of London

About the role

A growing firm based in the City of London is seeking an experienced Executive Assistant to support a team of senior stakeholders. The role goes beyond diary management and offers exposure to business operations, office management, compliance, events, marketing and project coordination. It is a permanent position with a salary of £45,000 to £60,000 depending on experience.

Key responsibilities

• Provide executive support including complex diary management, travel arrangements, meeting coordination and correspondence
• Manage onboarding and compliance processes, maintain accurate records and follow internal procedures
• Support office management, supplier liaison, facilities coordination and process improvement
• Assist with operational projects, business reporting and strategic initiatives
• Coordinate events, networking and business development activities from planning to delivery
• Support marketing, including website updates, social media management and client communications
• Assist with invoicing, expense management and general finance administration
• Prepare reports, presentations and meeting documentation, and act as a point of contact for clients and suppliers

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or similar senior administrative role in a legal, accounting or professional services firm
• Experience supporting senior stakeholders in a fast-paced professional environment
• Excellent written and verbal communication and exceptional organisation with attention to detail
• Ability to manage multiple priorities, work independently and meet deadlines
• Professional, discreet and trustworthy approach with experience handling confidential information
• Advantageous: project/event coordination, onboarding/compliance knowledge, marketing/social media support and basic finance or bookkeeping experience

Required skills

• Strong proficiency in Microsoft Office
• Quick learning of new systems

What we offer

• Supportive, collaborative working environment
• Professional development and training opportunities
• Varied role with genuine responsibility and autonomy
• Long-term career progression opportunities