Executive Assistant / Personal Assistant – Haywards Heath

About the role

We are seeking a highly organised Executive Assistant/Personal Assistant to support a Senior Partner in a modern legal services firm. The role is office‑based in Haywards Heath and offers a full‑time, permanent schedule.

Key responsibilities

• Manage the Senior Partner’s diary and inbox, arranging meetings, calls and travel.
• Prepare daily schedules, reminders and briefing notes.
• Draft and respond to correspondence on behalf of the Senior Partner.
• Coordinate meetings, track follow‑up actions and act as first point of contact for clients.
• Support client onboarding, documentation and compliance processes.
• Maintain CRM systems, databases and assist with presentations and marketing materials.
• Use AI tools to improve efficiency and identify workflow enhancements.
• Assist with administrative and operational tasks across the business.

Required profile

• Previous experience as an Executive Assistant or Personal Assistant.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proactive attitude with a keen eye for detail.

Required skills

• Advanced IT proficiency, including office software and CRM platforms.
• Experience using AI‑enhanced productivity tools.
• Effective stakeholder management and client liaison.
• Capability to support compliance and regulatory requirements.

What we offer

• Salary between £32,000 and £35,000 per year.
• 22 days paid holiday (rising to 25 after three years) plus UK public holidays.
• Healthcare, pension scheme and regular team socials.
• Christmas bonus for staff with more than one year’s service.
• Free on‑site or nearby parking and easy access to the mainline railway station.