Executive Assistant to the Founders

About the role

We are hiring an Executive Assistant to the Founders to own calendars, correspondence, travel, and follow‑through for our two co‑founders. Their time is the scarcest resource, and protecting it will be your mandate. You will act independently, using AI‑first tooling, and report directly to both founders.

Key responsibilities

• Manage both founders' calendars across multiple time zones, resolve conflicts proactively, and protect preparation time.
• Tri­age both inboxes daily, draft replies in each founder’s voice, and ensure nothing important is left unattended.
• Plan, book, brief, and adjust travel end‑to‑end, handling disruptions before the founders notice.
• Prepare founders for critical meetings and capture follow‑up actions to ensure commitments are fulfilled.
• Track the commitment layer: who promised what, to whom, and by when, and drive completion.
• Build and maintain AI‑driven systems that automate mechanical work, allowing focus on judgment and anticipation.

Required profile

• Supported a founder or C‑level executive at a fast‑moving company, eliminating the need for their direct attention on routine matters.
• Managed calendars across three or more time zones, mastering buffers, batching, and graceful declinations.
• Write fluently in another person’s voice and discern what can be sent without prior approval.
• Owned travel end‑to‑end, resolving disruptions before the principal experiences them.
• Can support two principals simultaneously, balancing competing priorities without conflict.
• Treat discretion as reflex, keeping names, transactions, and conversations confidential.
• Build lasting systems—standing rhythms, documented processes, and automation—that outlive a busy week.
• Operate with modern AI tooling, letting automation handle scheduling, briefings, and follow‑ups.

What we offer

• Fully remote work, operating in real time across the founders’ day.
• Company‑wide meeting rhythm on Mondays and Thursdays, which you will maintain.
• Access to the best paid AI tools (Claude Code, Cursor, top models).
• Direct trust from both co‑founders, full visibility into the business, and growth opportunities as the company scales.