Executive Assistant – Workplace Health & Safety

About the role

Amazon WHS (Workplace Health and Safety) is seeking an Executive Assistant to support two Directors and a global team. The role requires high integrity, discretion with confidential information, and the ability to earn trust quickly while managing complex administrative tasks.

Key responsibilities

• Provide executive support to Directors, managing complex calendars and coordinating domestic and international travel.
• Handle time‑sensitive, confidential information, ensuring actions are addressed promptly.
• Track and drive completion of key deliverables, following up on pending items.
• Arrange worldwide travel itineraries, including bookings, agendas, and accommodation.
• Process expense reports, purchase orders, space planning, and other administrative tasks.
• Organise team activities such as town halls, regional meetings, off‑sites, and volunteering events.
• Collaborate with international teams across multiple time zones and manage WHS‑related projects as needed.
• Provide coverage for other Executive Assistants when required.

Required profile

• Knowledge of Microsoft Office products and applications.
• Proven experience as an Executive Assistant with executive‑level calendar management.
• Experience coordinating domestic or international travel.
• Bachelor’s degree preferred.
• Ability to work in a fast‑paced, high‑tech environment.