Leadership Support Assistant

About the role

We are seeking a trustworthy and reliable Leadership Support Assistant to provide high‑level administrative support to the Managing Director and Senior Leadership Team. Based in our Woking office, you will ensure the smooth operation of the MD’s office, allowing senior leaders to focus on strategic priorities.

Key responsibilities

• Manage the Managing Director’s diary and coordinate travel and accommodation.
• Lead ad‑hoc projects for the business as required.
• Maintain on‑site facilities, track service dates, organise repairs and keep related documents secure.
• Organise events, meetings and visitor logistics, ensuring health and safety compliance.
• Plan and replenish consumables and stationery, uphold 6S office standards.
• Manage relationships with key suppliers such as cleaners and confidential waste providers.
• Support health‑and‑safety activities, including fire alarm testing and reporting.
• Assist the fleet coordinator with on‑site fleet queries and secure key handling.
• Open and distribute post daily and support credit‑card statement and expense administration for the SLT.

Required profile

• Strong integrity, confidentiality and trustworthiness.
• Proactive, able to work independently and use own initiative.
• Excellent written and verbal communication, approachable team player.
• Strong problem‑solving, organisational and attention‑to‑detail skills.
• Ability to meet strict deadlines and remain calm under pressure.
• Skilled at building relationships and engaging at all levels.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Concur (desirable)
• Project planning tools and Gantt charts

What we offer

• Competitive salary with performance‑based incentives
• Free onsite parking
• Pension scheme
• Wellbeing programmes and Employee Assistance Programme
• Ongoing learning and development via an online platform
• Opportunities for career growth and development