Legal Secretary

About the role

Global University Systems (GUS), an international education group, is hiring a Legal Secretary in London (Buchanan House, EC1N 2HS) on a hybrid basis. The role provides administrative, secretarial and organisational support to the Legal Department, covering legal and company secretarial activities, with a yearly salary of £45,000.

Key responsibilities

• Prepare, format and update legal documents, proofread them and prepare redlines and execution versions
• Assist with signing and execution, maintain execution records and manage correspondence, filing and document retention
• Maintain legal knowledge bases and document repositories, and assist with legal research
• Handle billing and settlement of invoices, raise purchase orders and liaise with Finance on payments and supplier queries
• Support the Company Secretary with board and committee meetings, corporate authorisations, notices of meeting and resolutions
• Manage the Legal Team's diaries and meetings across time zones, arrange travel, visas and travel expenses, and support onboarding, offboarding and absence management

Required profile

• Secondary/high school diploma
• 3+ years of experience as a Legal Secretary in a law firm
• Excellent written and oral communication, attention to detail and ability to manage competing priorities
• Good working and written French is a plus

Required skills

• A recognised legal secretarial qualification (e.g. Legal Secretaries Diploma) is ideal but not required
• Experience with I-manage, Sage or Agresso or similar software

What we offer

• Hybrid working and 20 days annual leave plus 1 extra day per year
• Contributory pension scheme (5% personal, 3% company)
• Season ticket loan, training and development, staff discount scheme and employee assistance programme