Personal Assistant - Global Regulatory, International Trade

About the role

Hogan Lovells is hiring a Personal Assistant for its Global Regulatory - International Trade team in London, reporting to the Head of Secretarial Services. The role delivers a professional secretarial, organisational and administrative service, including supporting client billing, for an allocation of lawyers within a legal group. It is a 35-hour week, 9:30am to 5:30pm, with up to 40% of time working from home.

Key responsibilities

• Manage the inbox, diary and travel, including flights, accommodation and reservations, and take detailed telephone messages
• Support fee earners with client enquiries, relationship building and business development, including helping partners update CVs and credentials
• Handle billing cycles and support client billing using 3E, tracking expenses, disbursements and fees and responding to requests for supporting documentation
• Prepare client engagement letters and support compliance initiatives, confidentiality and risk procedures
• Produce accurate, long documents to the firm's style, maintain e-filing and document comparison systems, and keep accurate filing
• Support wider team administration and provide cover when requested

Required profile

• Previous legal PA experience, preferably in International Trade
• Excellent secretarial skills, fast and accurate typing (minimum 60 wpm)
• Excellent written and verbal communication and document production skills
• Strong organisational and administrative ability, attention to detail and client focus
• Resilience, adaptability and willingness to work overtime
• Minimum 5 GCSEs or equivalent at grade 4 or above, including English and Mathematics
• A working knowledge of French is desirable

Required skills

• Advanced knowledge of MS Outlook, Word, Excel and PowerPoint
• Experience of 3E and billing processes

What we offer

• Hybrid working, up to 40% from home
• Agile and flexible working patterns considered