Office Manager - Architecture Practice

About the role

A growing, director-led architecture practice based in Trafford Park, Manchester, is looking for an Office Manager. The practice works across a range of sectors, with particular expertise in healthcare and public-sector projects, and focuses on design quality, technical delivery and client relationships. The team is around 10 people, and this is a key role supporting the studio's continued growth and smooth running.

Key responsibilities

• Support the day-to-day running and organisation of the Manchester studio
• Manage meeting rooms, office facilities and general office administration
• Act as first point of contact, answering calls and welcoming visitors
• Coordinate meetings, appointments and office requirements
• Support HR administration and maintain relevant records
• Organise CPD sessions and internal studio activities
• Assist with invoicing and basic finance administration, working alongside external accountants
• Support document control and maintain accurate practice information
• Provide general project and administrative support to the wider team
• Help maintain and develop effective office processes as the practice grows
• Support the practice's ISO systems and procedures

Required profile

• Previous experience as an Office Manager, Office Coordinator, Practice Coordinator or similar role
• Highly organised with excellent attention to detail
• Confident communicator comfortable working with people at all levels
• Comfortable managing multiple priorities and taking ownership of tasks
• Professional, personable and proactive, with a hands-on approach
• Comfortable working in a small, collaborative team where the role is varied

Required skills

• Strong IT skills, particularly Microsoft Office
• Advantageous: experience in an architecture, design, engineering, construction or professional services environment
• Beneficial: knowledge of ISO processes/accreditation, project administration or document control