Personal Assistant – Talent Pool (Fixed‑Term)

About the role

This talent‑pool position supports multiple members of the Senior Leadership team in a fast‑paced environment. The successful candidate will manage complex diaries, coordinate travel, and ensure smooth day‑to‑day office operations for senior executives on a hybrid basis.

Key responsibilities

• Proactively manage multiple, fast‑changing executive diaries and schedule meetings.
• Arrange meeting logistics, including room bookings and catering.
• Coordinate national and international travel, preparing detailed itineraries.
• Serve as primary contact for high‑profile guests and client visits.
• Monitor inboxes, filter correspondence, and flag priority items.
• Support onboarding of new starters, ensuring technology and equipment are ready.
• Process purchase orders, invoices, and liaise with Legal on NDAs and Statements of Work.
• Track and submit monthly business expenses.
• Assist in creating and formatting presentations and board papers.
• Collaborate with the internal PA network to provide holiday and absence cover.
• Help organise events, workshops, and team away days.

Required profile

• Proven experience as a PA at Director or Executive level, handling multiple busy diaries.
• Strong initiative, autonomy, and the ability to anticipate business needs.
• Excellent organisational and prioritisation skills in a dynamic setting.

Required skills

• High proficiency with Microsoft Office.
• Advanced use of Google Workspace applications.
• Experience creating presentations in PowerPoint.
• Experience creating presentations in Google Slides.