Technical Assistant – Administrative Support for Technical Department

About the role

The Technical Assistant provides essential secretarial and administrative support to the Technical Department, ensuring smooth daily operations and effective communication across the team.

Key responsibilities

• Prepare and file inspection reports, travel expense reports, and entertainment claims.
• Manage fleet communications, including letters, faxes, and forms.
• Check ship messages daily and handle incoming calls.
• Maintain e‑files for month‑end ship reports and certificates.
• Arrange courier services, packing, and documentation for technical officers.
• Coordinate import/export declarations and business travel arrangements, including visas, tickets, and itineraries.
• Organise meetings, schedule appointments, and prepare presentation materials for owners, suppliers, and crew.
• Promote compliance with the company’s Safety and Environmental Policy.

Required profile

• GCSE or higher education in a related discipline.
• 1–2 years of technical secretarial or administrative experience.
• Strong organisational skills and attention to detail.
• Legally authorised to work in the United Kingdom (no visa sponsorship available).

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Opportunity to work with a global leader in ship management.
• Professional development, mentorship, and career progression.
• Inclusive, dynamic work environment with competitive compensation and benefits.