Executive Assistant – 6‑Month Contract in Investment Banking

About the role

Our leading investment banking client seeks an Executive Assistant on a 6‑month contract (IR35) with the possibility of extension. The role supports multiple senior executives, providing high‑level administrative assistance and ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage and organise diaries for allocated executive managers, acting as gate‑keeper and proactively adjusting schedules.
• Coordinate weekly management meetings, prepare agendas, collect slides, and distribute materials via email or SharePoint.
• Screen and prioritise phone calls and emails, and arrange conference calls with appropriate room bookings.
• Book business travel, including transport, itineraries and visa requirements, in line with bank policies.
• Organise internal town‑halls, seminars and off‑site events for executive teams.
• Process expenses according to Group and Global Markets procedures.
• Provide general office services such as photocopying, filing, ordering supplies and handling courier services.
• Offer seamless cover for other assistants during holidays, sickness or lunchtime periods.

Required profile

• Proven Executive Assistant experience within financial services.
• Understanding of compliance and regulatory requirements in a banking environment.
• Strong organisational, multitasking and proactive problem‑solving abilities.
• Ability to work independently from home while remaining responsive and available.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Microsoft SharePoint