Executive Assistant & Events Coordinator

About the role

Be Keen, an international distributor of niche fragrance brands, is seeking a highly organised Executive Assistant & Events Coordinator to support its CEO and COO. This full‑time, office‑based position offers exposure to global business operations, commercial strategy, travel, events and senior stakeholder management.

Key responsibilities

• Manage calendars, meetings and priorities for the CEO and COO.
• Coordinate internal and external communications across multiple stakeholders and time zones.
• Prepare meeting materials, presentations and briefing documents.
• Arrange international travel, including flights, hotels, visas and ground transport, and handle travel expenses.
• Organise international trade fairs, exhibitions, the annual company seminar and other internal events.
• Liaise with venues, suppliers and service providers to ensure smooth execution.
• Support reporting, administrative projects and process improvements.
• Act as a central coordination point between departments and identify efficiency opportunities.

Required profile

• 3–7 years of experience in Executive Assistant, Personal Assistant, Office Management, Operations Coordination or similar roles.
• Experience supporting senior stakeholders or leadership teams.
• Excellent communication skills in English and high level of discretion.
• Proactive mindset with a willingness to take ownership.

Required skills

• Strong organisational and prioritisation abilities.
• Ability to manage multiple projects simultaneously.
• Attention to detail and professionalism.

What we offer

• Direct work with the CEO and COO, gaining first‑hand exposure to a global organisation.
• Opportunity to contribute to a fast‑growing international business at a pivotal stage.
• Dynamic, fast‑paced environment where no two days are the same.