Executive Assistant

About the role

We are seeking a highly organised Executive Assistant to support the Director of an established London‑based beauty brand. This role sits at the heart of a fast‑paced, creative environment and offers exposure to a dynamic team while handling core administrative duties.

Key responsibilities

• Provide comprehensive diary and administrative support to the Director, coordinating schedules, priorities and travel.
• Arrange meetings, product launches and project timelines, liaising with internal teams and external partners.
• Maintain accurate records of meetings, action points and deadlines, ensuring timely follow‑up.
• Assist with day‑to‑day business administration, including contracts, invoicing, expenses and travel coordination.
• Support press, PR and creative projects, managing communications with media and agencies.
• Manage the Director’s schedule with agents and production teams, confirming timings and travel requirements.
• Assist with social media activity: draft, schedule content, upload assets and monitor engagement.
• Handle ad‑hoc personal tasks and errands with discretion.
• Act as primary office contact for suppliers, contractors and maintenance providers.
• Oversee office supplies and coordinate logistics for meetings, visitors and small team events.

Required profile

• Minimum 3 years experience as an Executive Assistant or Personal Assistant, preferably in a creative environment.
• Proven ability to stay organised and proactive under pressure.
• High level of discretion and confidentiality.
• Flexibility for occasional out‑of‑hours work.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office Suite.