Executive Assistant – Portfolio & Research Teams

About the role

We are seeking an Executive Assistant to support Portfolio Managers and Research teams within a leading global investment firm. This role offers a fast‑moving, collaborative environment where you will become a trusted member of the team, building strong relationships and delivering seamless support.

Key responsibilities

• Complex diary management and meeting coordination across multiple stakeholders and time zones.
• Arrange extensive international and domestic travel, including itineraries and accommodations.
• Manage expense reporting and provide general administrative support.
• Support Portfolio Managers and Research Analysts with day‑to‑day coordination.
• Handle meeting logistics, scheduling, and conference‑room bookings.
• Act as a primary point of contact for internal and external stakeholders.
• Assist with wider team projects and operational tasks as required.
• Identify and implement process improvements to enhance team efficiency.

Required profile

• Previous Executive Assistant experience in investment, financial services, or a fast‑paced corporate setting.
• Highly organised with excellent attention to detail.
• Proactive, adaptable, and confident working independently.
• Strong communication and stakeholder‑management abilities.
• Enjoys working closely with senior professionals and becoming embedded within a team.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.

What we offer

• Temp‑to‑perm opportunity within a highly regarded global investment firm.
• Collaborative and professional team environment.
• Strong exposure to investment and research functions.
• Long‑term growth and progression potential.
• Competitive salary, bonus and benefits package upon conversion to permanent.