Executive Personal Assistant

About the role

Pivotal Partners is looking for an Executive Personal Assistant to support the Founder & CEO, Harry. Based in London with most days on‑site, the role blends business and personal responsibilities, operating at the centre of a fast‑moving, global startup environment.

Key responsibilities

• Own and optimise Harry’s calendar, prioritising meetings and ensuring timely preparation.
• Manage inbox and Slack communications, triaging messages and drafting briefing notes for client, VC, and board interactions.
• Maintain relationships with clients, candidates, and investors, tracking follow‑ups and outstanding items.
• Handle personal admin, household logistics, errand running, and pet scheduling to free up the CEO’s focus.
• Arrange travel, sometimes on short notice, including international trips.
• Adapt to ad‑hoc tasks and unexpected challenges as they arise.

Required profile

• 2‑7 years experience as an EA/PA, preferably supporting a founder or senior executive in a fast‑paced setting.
• Proven ability to manage a complex calendar without errors.
• Excellent written communication, often on behalf of the CEO.
• High level of discretion with both business and personal information.
• Flexible, “whatever it takes” attitude with comfort handling ambiguity.
• Willingness to travel occasionally, sometimes at short notice.
• Sense of humour and ability to thrive in a high‑trust, chaotic environment.

Required skills

• Slack