HR Assistant – Portsmouth Naval Base

About the role

We are seeking an organised and proactive HR Assistant to join our busy HR team at Portsmouth Naval Base. This role is centred on HR administration, ensuring smooth day‑to‑day operations across multiple sites and delivering a high‑quality employee experience.

Key responsibilities

• Provide day‑to‑day administrative support to HR Advisors across several locations.
• Maintain employee records, personnel files and HR systems in line with GDPR requirements.
• Prepare and issue employment contracts, offer letters, onboarding packs and other HR documentation.
• Support onboarding and off‑boarding processes to ensure seamless transitions.
• Manage HR databases, keeping employee information up to date.
• Produce regular and ad‑hoc HR reports (headcount, absence, turnover, etc.).
• Monitor key HR deadlines and track employee‑lifecycle activities.
• Handle the HR inbox, responding to employee queries promptly and professionally.
• Assist with recruitment administration, including interview coordination and pre‑employment checks.
• Prepare documentation for employee‑relations cases such as absences, disciplinary and grievance matters.
• Take meeting notes, organise meetings, training sessions and HR‑related events.
• Contribute to HR projects and process‑improvement initiatives.

Required profile

• Previous experience in HR administration, HR assistant or a similar administrative support role.
• Excellent organisational and time‑management abilities with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines and handle confidential information professionally.
• Strong written and verbal communication skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.