Part-Time Administration / Accounts Assistant

About the role

A friendly construction company based in Segensworth, Hampshire, is looking for a part-time Administration / Accounts Assistant to join its small team. The role covers both general administration and accounts and payroll duties, working in the office 24 hours per week, ideally over Monday to Wednesday with some flexibility.

Key responsibilities

• Answer incoming phone calls and relay or forward them appropriately
• Check emails and deal with incoming queries
• File quotes, raise job tickets, issue contract files and print job lists and reports
• Send customer satisfaction questionnaires, record issues and follow up
• Handle health and safety administration
• Arrange vehicle and plant services, and order stationery, first aid stock and other office supplies
• Issue invoices for small works and contracts, process purchase invoices and match supplier statements
• Payroll: check timesheets, allocate hours to jobs, calculate pay, produce payslips and submit to HMRC
• Produce subcontract invoices and application payment certifications when due

Required profile

• Good administrative experience
• Confident talking to customers and suppliers
• Ability to cover occasional holidays and sickness, picking up extra hours when needed
• Some invoicing or payroll experience is ideal but not essential, as training is provided