Property Inspections Team Coordinator

About the role

The Property Inspections Team Coordinator will ensure the smooth day‑to‑day operation of the Property Inspections department within a well‑established, family‑owned property business. You will act as the central hub for scheduling, administration and communication between internal teams, landlords, tenants and third‑party providers.

Key responsibilities

• Coordinate and book property inspection appointments and check‑outs.
• Manage Property Inspection Consultants' diaries to maximise efficiency.
• Rearrange appointments as needed and communicate changes effectively.
• Send tenant move‑out reminders and related correspondence.
• Process inventory information, including meter readings, appliances, smoke alarms and compliance details within the property management system.
• Monitor shared inboxes and answer incoming calls, providing support when consultants are unavailable.
• Prepare and process deposit release documentation and liaise with the accounts team.
• Manage third‑party systems relating to inventories and condition reports.
• Oversee the inventory process to ensure compliance and readiness for tenancy.
• Liaise with branches, progressors and inventory clerks to coordinate urgent or last‑minute appointments.
• Download and distribute completed inventory reports to landlords.
• Handle tenancy deposit negotiations between landlords and tenants.
• Prepare documentation for independent adjudication through the relevant tenancy deposit protection scheme.
• Provide day‑to‑day administrative support to the Team Leader and wider department.

Required profile

• Previous experience in residential lettings or property management.
• Highly organised with excellent time‑management skills.
• Customer‑focused and able to thrive in a fast‑paced environment.

Required skills

What we offer

• Salary £27,000‑£28,000 per annum plus bonus, dependent on experience.
• Hybrid working after probation (3 days in office, 2 days remote).
• Monday‑Friday schedule, 8:30 am‑5:30 pm, no weekend work.
• Opportunities for genuine career development within a supportive team.