Team Assistant

About the role

We are seeking a proactive Team Assistant to support a group of Executive Assistants and senior C‑level stakeholders within a leading financial services firm. Working on a hybrid schedule, you will act as a gatekeeper and trusted partner, ensuring senior leaders’ time is optimised and business objectives are delivered smoothly.

Key responsibilities

• Manage complex diaries and inboxes, prioritising competing demands across multiple executives.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence with discretion.
• Own projects and tasks from initiation through to timely completion.
• Coordinate domestic and international travel arrangements.
• Plan and organise meetings, events, off‑sites, and prepare high‑quality documents, reports and presentations.
• Process expenses, invoices and maintain accurate financial records.
• Take precise meeting minutes, track action items and follow up on deliverables.
• Provide broader administrative support as required.

Required profile

• Proven experience supporting C‑suite or senior executives in a fast‑paced environment.
• Background in financial services or a professional services setting.
• Exceptional communication, organisational skills and meticulous attention to detail.
• Strategic thinker with strong time‑management and prioritisation abilities.
• Demonstrated ownership of work and ability to deliver end‑to‑end.
• Highly trustworthy, discreet and experienced handling confidential information.

Required skills

What we offer

• Opportunity to work closely with C‑level executives and gain senior leadership exposure.
• Competitive salary (£36,000‑£40,000) plus bonus and a strong benefits package.
• Collaborative, high‑performing culture with hybrid working (2 days in Canary Wharf office).