Team PA & Co-ordinator

About the role

We are looking for a proactive Team PA & Co‑ordinator to provide essential administrative support to the Legal and Business Assurance team at Heathrow. Working from the Compass Centre, you will help ensure smooth delivery of legal, governance and compliance activities across the airport.

Key responsibilities

• Coordinate meetings end‑to‑end, including scheduling, preparing and distributing papers, and tracking actions.
• Support document drafting using templates (under supervision) and manage approvals and e‑signatures in line with governance requirements.
• Maintain and update Heathrow Group Policies, ensuring they are clear, accessible and aligned to agreed standards.
• Manage team systems and content such as SharePoint sites, governance pages and document‑control processes, acting as the primary contact for IT‑related queries.
• Provide administrative assistance including onboarding new joiners and secondees, organising team events, and supporting diaries, presentations and reporting.
• Assist operational activities like purchase orders, budget tracking and supplier liaison, while contributing to continuous improvement and broader legal, governance and risk‑related tasks.

Required profile

• Proactive, highly organised and detail‑oriented.
• Self‑motivated with a strong willingness to learn about legal, company secretariat and compliance matters.
• Ability to enable effective collaboration between the Legal & Business Assurance team and colleagues across the business.
• Commitment to attend the office a minimum of three days per week.

Required skills

• Strong organisational and project‑management abilities.
• High IT literacy, particularly with Microsoft Office suite.
• Experience using SharePoint for document management and collaboration.
• Familiarity with e‑signature processes and document‑control procedures.