Legal PA – Dispute Resolution Team, Guildford

About the role

A growing law firm in Guildford is looking for an experienced Legal PA to support its busy, successful dispute resolution team. The post offers real ownership of your work, a supportive and friendly culture and genuine opportunities to grow your career.

Key responsibilities

• Prepare correspondence and documents, including transcribing digital dictation
• Manage fee earners' diaries, arranging appointments and meetings
• Progress client matters independently, including when a fee earner is absent
• Welcome and support clients in person and by telephone, in line with the firm's client care standards
• Administer filing, including opening, closing, storing and retrieving client files
• Prepare mail and enclosures for dispatch and arrange copying
• Operate the case management system and complete online forms
• Prepare meeting rooms and provide refreshments for client meetings where appropriate
• Support fellow PAs and secretaries and guide junior and temporary secretaries
• Maintain confidentiality of all firm and client information
• Suggest improvements to departmental efficiency, undertake required training and take ownership of your own development

Required profile

• Substantial legal secretarial experience, including at least 2 years in dispute resolution (a Legal Secretary or Senior Secretary with less dispute resolution experience will also be considered)
• Excellent client service, able to engage well with internal and external clients
• Proactive approach, positive attitude and commitment to the firm
• Ability to work to deadlines, cope under pressure, prioritise and work as part of a team
• Well-developed interpersonal and communication skills
• Willingness to take on other tasks as required

Required skills

• Excellent touch-typing speed with high accuracy
• Advanced IT skills
• Experience of case management systems
• Knowledge of law and legal practice

What we offer

• Salary of £30,000 - £33,000 per annum, depending on experience
• Annual bonus scheme
• Private medical cover
• 25 days holiday plus Bank Holidays
• 5% employer pension contribution
• Enhanced maternity, paternity, shared parental and adoption leave