Conveyancing Assistant

About the role

A busy, successful plot sales department in Guildford is looking for a Conveyancing Assistant to support its conveyancers in the acquisition and resale of part-exchange properties on behalf of housebuilder clients. The role suits an organised and proactive administrator with strong communication skills who wants to develop their career in a busy legal and property environment. It is a permanent position, Monday to Friday, starting as soon as possible.

Key responsibilities

• Support conveyancers with the acquisition and resale of part-exchange properties
• Open and close files in line with company procedures
• Assist with preparing standard legal letters and documentation
• Submit property searches, Land Registry applications and SDLT forms
• Prepare bills and invoices for completed transactions
• Communicate with clients, housebuilder partners and external agencies by telephone and email
• Build and maintain professional client relationships and provide high-quality customer service
• Complete general administration such as photocopying, filing and document management
• Maintain accurate, organised client files and process documentation efficiently
• Manage own workload and prioritise tasks

Required profile

• Previous administration experience, ideally in legal, property or professional services
• Excellent verbal and written communication and a professional telephone manner
• Strong organisational and time-management skills and attention to detail
• Ability to learn new processes and systems and to prioritise with minimal supervision
• Professional, discreet and trustworthy approach

Required skills

• Strong IT skills
• Document management and administrative skills

What we offer

• Salary of £28,000 - £33,000 depending on experience
• Annual bonus opportunity
• Learning and development through an internal platform and free online courses
• Career progression support and flexible annual leave, including extra holiday
• Cycle to work scheme, critical illness cover, employee assistance programme and group pension
• Healthcare benefits, season ticket loan and retail discounts
• Flexible working arrangements